Accounts Receivable Billing Administrator

Description

Requirements

Our client in Milton, Ontario is seeking a dynamic individual for their Accounts Receivable department.

Responsibilities:
• Initiate, manage and complete client time billing/invoicing of jobs and report weekly invoicing activity along with soft closure
• Create and enter job/project numbers and communicate internally
• Conduct analysis on hours paid to employees vs. hours billed with clients on a weekly basis
• Prepare contract summary sheet for each project at time of signing track client related agreements and notify executive team of deadlines/renewals
• Accounts receivable collections, cash applications and recording of cash receipts including generating AR list for review and ensuring compliance
• Escalate AR issues to management and sales team on time
• Handle invoicing discrepancies via telephone and email and report root causes
• Perform account reconciliations as required on a daily basis
• Report on KPIs on a weekly basis – i.e. unapplied cash and promise dates, weekly invoicing, errors made with root causes, closing weekly invoicing on time, accounts receivable turnover
• Open and sort mail
• Manage doubtful accounts and obtain approvals
• Attend routine weekly meetings and follow-up accordingly
• Support in month end and year end activities as required
• Review customer agreements when required and report monthly to clients sales for the month and AR aging as per contracts
• Complete ad-hoc reports for executive management team
• Ensure compliance with financial policies and procedures at all times
• Act as a backup for other team members when required
• Document at all times local knowledge and processes as directed

Qualifications:
• 2 + years of experience as an accounting administrator with a heavy focus on accounts receivable and cash application in a high-volume and lockbox environment
• Microsoft Office – excel skills must be at an intermediate level i.e. PIVOT tables and VLOOKUPS
• Experience with large ERP system, experience with Navision is an asset
• Excellent verbal, written and listening communication skills with a sense of urgency
• Exceptional customer service skills with strong attention to details and a team player
• Ability to multi-task and meet deadlines with ease and excellent organizational skills
• Ability to work in a fast-paced environment
• Ability to work with minimal supervision and possesses a process improvement mindset
• Flexible to work extended hours if required to meet deadlines
• College degree in finance or business or equivalent experience with a strong believe in professional development